Kinch Law is an established law firm in Stoney Creek. For close to two decades, we have served Hamilton and the surrounding communities in Family Law, Estate Planning and Estate Administration. We are seeking a full-time Administrative Assistant to support our Family Law and Estates teams.

About the role

You will be a key first point of contact for clients and will keep our lawyers’ practices running smoothly. This role blends front-office client service with administrative support in Family Law and Estates.

Key responsibilities

• Answer and direct telephone calls; take initial intake calls and collect preliminary client information.
• Draft and proofread correspondence and emails to clients, counsel and third parties.
• Prepare and review invoices and disbursements; coordinate billing support as directed.
• Schedule appointments, meetings and court-related dates; manage lawyers’ calendars and reminders
• Open, organize and maintain client files (digital and paper) in accordance with firm and Law Society requirements. 
• Coordinate client communications and follow-ups; maintain a high standard of client service and confidentiality.
• Perform general office duties as required (scanning, filing, courier coordination, supplies, etc.). 

What you bring

• Excellent organizational skills with the ability to prioritize and multi-task in a busy legal environment.
• Strong written and oral communication skills; professional telephone and email manner.
• High attention to detail and comfort working with confidential, sensitive information.
• Proficiency with Microsoft Office (Word, Outlook, Excel); legal practice management software is an asset.
• Previous experience in a law firm or other professional services environment is preferred but we are willing to train the right candidate.
• Post-secondary education in legal administration or related field is an asset but not required if you have relevant experience. 

• Competitive compensation and benefits package. 
• Supportive, stable team in a well-established local firm. 
• Opportunities to develop skills in Family Law and Estates practice areas.

$42,500.00 to $49,000.00

How to apply

Please submit your resume and a brief cover letter outlining your interest and relevant experience to Cristina@KinchLaw.ca. We thank all applicants for their interest; only those selected for an interview will be contacted.